LLM Prompts

Project Management Task Prioritization with Eisenhower Matrix

Prioritizes project tasks using the Eisenhower Matrix (Urgent/Important) to improve efficiency.

The method

Apply this prompt within project management tools or note-taking apps. Input your list of project tasks. Specify deadlines and dependencies if any. Ideal for mid-sized projects with 10-20 tasks. Analyze output to reprioritize. It works best when tasks are clearly defined.

The prompts

Prompt 1
I need help prioritizing the following tasks for Project Phoenix using the Eisenhower Matrix (Urgent/Important). Please categorize each task into one of the four quadrants: Urgent and Important, Important but Not Urgent, Urgent but Not Important, and Neither Urgent nor Important. For each quadrant provide a list of the tasks that should be done. The tasks are: [List the tasks. E.g., 'Finalize budget proposal (due next week)', 'Schedule stakeholder meeting', 'Research competitor analysis', 'Draft initial marketing plan', 'Review legal compliance documents', 'Design initial UI/UX mockups', 'Set up project management software', 'Recruit team members', 'Gather market research data', 'Present project to stakeholders']. Please provide a brief justification (1-2 sentences) for each task's placement in the quadrant.
Prompt 2
I am a project manager and need to create a task schedule for my project. Given the project goals [describe project goals and expected outcomes] and the following list of tasks [List the tasks, e.g., 'requirement gathering', 'system design', 'development', 'testing', 'deployment', 'training', 'documentation']. For each task listed, assess its urgency and importance. Apply the Eisenhower Matrix, then based on the matrix quadrant create a schedule detailing a reasonable timeline for the project. Include dependencies between tasks in your schedule. Make sure to include the dates when each task should start and end based on the dependencies.