The method
Use this prompt by pasting it into ChatGPT/Gemini/Claude. Best used at the start of your workday or project to get organized. Refine by adding specific project details for better results. Adapt instructions to match your workflow.
The prompts
Prompt 1
I need to manage my tasks effectively. I have a list of tasks with varying levels of urgency and importance. Some tasks are dependent on others, and I want to ensure I complete them in the correct order. Can you help me create a prioritized task list based on the Eisenhower Matrix (urgent/important)?
Specifically, I want you to:
1. List all the tasks I give you.
2. Categorize each task into one of the four quadrants of the Eisenhower Matrix: Urgent and Important, Important but Not Urgent, Urgent but Not Important, and Neither Urgent nor Important.
3. Prioritize the tasks within each quadrant. Consider dependencies between tasks and include a 'Dependencies' column.
4. For each task, assign a time estimate for completion.
5. Present the output in a table format with columns for Task, Eisenhower Quadrant, Priority, Dependencies, Time Estimate, and Notes.
Here are my tasks: [Insert List of Tasks Here]
Specifically, I want you to:
1. List all the tasks I give you.
2. Categorize each task into one of the four quadrants of the Eisenhower Matrix: Urgent and Important, Important but Not Urgent, Urgent but Not Important, and Neither Urgent nor Important.
3. Prioritize the tasks within each quadrant. Consider dependencies between tasks and include a 'Dependencies' column.
4. For each task, assign a time estimate for completion.
5. Present the output in a table format with columns for Task, Eisenhower Quadrant, Priority, Dependencies, Time Estimate, and Notes.
Here are my tasks: [Insert List of Tasks Here]
Prompt 2
I want to improve my project workflow. I have several project tasks and need help prioritizing them according to their impact on project goals, required resources, and any interdependencies. Consider risks associated with not completing tasks on time.
Can you analyze my task list and help me:
1. Assess the impact of each task on the overall project goals.
2. Identify the resources (time, budget, personnel) required for each task.
3. Determine any dependencies between tasks.
4. Evaluate the risk associated with delaying or not completing each task.
5. Generate a prioritized task list based on these factors, using a scoring system where higher scores indicate higher priority. Explain your scoring rationale.
6. Present the output in a clear, concise table format with columns for Task, Impact, Resources, Dependencies, Risk, Priority Score, and Notes.
Here are my tasks: [Insert List of Tasks Here]
Can you analyze my task list and help me:
1. Assess the impact of each task on the overall project goals.
2. Identify the resources (time, budget, personnel) required for each task.
3. Determine any dependencies between tasks.
4. Evaluate the risk associated with delaying or not completing each task.
5. Generate a prioritized task list based on these factors, using a scoring system where higher scores indicate higher priority. Explain your scoring rationale.
6. Present the output in a clear, concise table format with columns for Task, Impact, Resources, Dependencies, Risk, Priority Score, and Notes.
Here are my tasks: [Insert List of Tasks Here]