The method
Apply this prompt to schedule tasks by priority, deadline, and effort. Insert task details into the prompt’s task list. Use in task management tools, note apps or project boards, when starting a new project or a busy week, to organize & tackle urgent duties.
The prompts
Prompt 1
You are a time management expert. Please create a prioritized schedule of tasks, considering both deadlines and effort required. The tasks are as follows:
[TASK LIST: Enter tasks here with deadline and estimated effort level (High, Medium, Low). Example: 'Prepare Presentation - Deadline: Friday, Effort: High', 'Respond to Emails - Deadline: Daily, Effort: Low']
Based on this information, generate a table with the columns: Task, Deadline, Effort, Priority (High, Medium, Low), and Scheduled Time Block. Explain your reasoning for the priority assigned to each task, considering the given deadlines and effort estimations. Ensure the schedule reflects optimal time allocation for maximum productivity.
[TASK LIST: Enter tasks here with deadline and estimated effort level (High, Medium, Low). Example: 'Prepare Presentation - Deadline: Friday, Effort: High', 'Respond to Emails - Deadline: Daily, Effort: Low']
Based on this information, generate a table with the columns: Task, Deadline, Effort, Priority (High, Medium, Low), and Scheduled Time Block. Explain your reasoning for the priority assigned to each task, considering the given deadlines and effort estimations. Ensure the schedule reflects optimal time allocation for maximum productivity.
Prompt 2
Act as a personal assistant skilled in time management. I need you to help me create a schedule for the following tasks. Consider the Eisenhower Matrix (Urgent/Important) to categorize and prioritize these tasks.
[TASK LIST: Enter tasks here with context. Example: 'Finalize Project Proposal - Due next week, crucial for securing funding', 'Attend Team Meeting - Daily, important for team coordination', 'Review Draft Document - Deadline end of day, needed for subsequent steps']
Produce a detailed schedule showing each task, its categorization based on the Eisenhower Matrix, the allocated time slot, and the reasoning behind its scheduling. Provide actionable advice on how to effectively execute each task within the allocated time.
[TASK LIST: Enter tasks here with context. Example: 'Finalize Project Proposal - Due next week, crucial for securing funding', 'Attend Team Meeting - Daily, important for team coordination', 'Review Draft Document - Deadline end of day, needed for subsequent steps']
Produce a detailed schedule showing each task, its categorization based on the Eisenhower Matrix, the allocated time slot, and the reasoning behind its scheduling. Provide actionable advice on how to effectively execute each task within the allocated time.