The method
Use this prompt at the project's start within ChatGPT/Gemini. Input the project's key objectives, stakeholders, and any known constraints. Tailor the outputted agenda based on team size and meeting duration for optimal results.
The prompts
Prompt 1
Develop a comprehensive project kickoff meeting agenda for [Project Name]. Key objectives include: [List Objectives]. Stakeholders involved are: [List Stakeholders]. Known constraints: [List Constraints]. The meeting should cover introductions, a project overview, roles and responsibilities, communication protocols, risk assessment, and next steps. Allocate specific time slots for each section, ensuring active participation from all attendees. The agenda should be easily adaptable to changes and serve as a reference point throughout the project lifecycle. Include sections for Q&A and brainstorming.
Prompt 2
Create a project kickoff meeting agenda for [Project Name] focusing on fostering team alignment and clear communication. The project aims to [State the core aim]. Key personnel: [List names and roles]. We need to address potential roadblocks like [List potential roadblocks]. The agenda must prioritize active listening and collaborative decision-making. Include exercises that encourage team members to share their expectations and concerns. Devote time to establishing a shared understanding of the project's vision, goals, and success criteria. Emphasize the importance of open communication channels and conflict resolution strategies. The agenda should also outline key performance indicators (KPIs) and reporting requirements.